CITY OF ELLIOT LAKE



CITY COUNCIL - REGULAR MEETING
AGENDA

-
COUNCIL CHAMBERS

1.
CALL TO ORDER

 

2.
ROLL CALL

 

3.
DECLARATIONS OF CONFLICT OF INTEREST

 

4.
ADOPTION OF PREVIOUS MINUTES

 

5.
PUBLIC INPUT SESSION

 

6.
PUBLIC PRESENTATIONS

 

7.
INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS

 

7.1
Report from the Director of Clerks and Planning Services

This item has attachments. 
1.Report of the Director of Clerks and Planning Services - Appointment of Acting Mayor.pdf

Re: Appointment of Acting Mayor

7.2
Report from the Director of Clerks and Planning Services

This item has attachments. 
1.Report from the Director of Clerks and Planning Services re vacant land lease_Elliot Lake Granite Club.pdf
2.EL Granite Club Pic.pdf
3.Lease Agreement - Elliot Lake Granite Sport and Social Club.pdf

Re. Request to Lease Municipal Lands - Adjacent to 55 Hillside Drive South

7.3
Memo from the Manager of Economic Development 

This item has attachments. 
1.Memo from the Manager of Economic Development re lease of land for billboard .pdf

Re. Lease of Land for Billboard

7.4
Report from the Director of Finance & Treasurer

This item has attachments. 
1.05132024_OReg_284-09_2024_Budget_AMS.pdf
2.05132024_OReg_284-09_2024_Budget.pdf

Re: 2024 Budget - Ontario Regulation 284/09

7.5
Report from the Special Projects Manager

This item has attachments. 
1.Report from the Special Projects Manager - Centennial Arena Structural Wood Repairs (1).pdf
2.Elliot Lake Level C Budget May 7 2024 230 pm AST.pdf
3.Q7407 - Elliot Lake Arena Concrete core testing and footing depth measurement.pdf
4.Q7405A - Elliot Lake Arena soil investigation _2May2024.pdf

Re. Structural Wood Repairs of the Centennial Arena

7.6
Report from the Chief Administrative Officer

This item has attachments. 
1.Report from the Chief Administrative Officer Re Boiler Replacement Wastewater Treatment Plan.pdf

Re: Boiler Replacement – Wastewater Treatment Plant

8.
PRESENTATION OF COMMITTEE REPORTS

 

8.1
Report from the Director of Finance and Treasurer

This item has attachments. 
1.edited_03262024_2024 Operating Budget.pdf
2.ScheduleA_2024_Operating_Budget(1).pdf
3.AppendixA_04-79 - Council remuneration - 17-53 18-44.pdf
4.Appendix B_Ren Centre Support Documentation 12.01.23.pdf

Re: 2024 Operating Budget


At the March 26th Ad Hoc Budget Committee meeting the following resolution was passed:


That the report of the Director of Finance/Treasurer re: 2024 Operating Budget be received;


and that the 2024 Operating Budget be forwarded to Council for their approval;


and that the necessary bylaw be placed on an upcoming Council agenda for consideration. 

8.2
Report from the Director of Finance/Treasurer

This item has attachments. 
1.05032024_Capital_Budget.pdf
2.05032024_Capital_Budget(1).pdf

Re: 2024 Capital Budget


At the May 3rd Ad Hoc Budget Committee meeting the following resolution was passed:


That the report of the Director of Finance/Treasurer re: 2024 Capital Budget be received; 


And that the Ad Hoc Budget Committee approve the 2024 Capital Budget;


And that it be forwarded to Council for consideration and adoption.

8.3
Report from the Director of Finance/Treasurer

This item has attachments. 
1.05032024_2023-24_Reserves_Report.pdf
2.05032024_2024_Reserves_Report_Appendix_1_Budget_Forecast.pdf
3.05032024_2024_Reserves_Report_Appendix_2_Reserves.pdf
4.05032024_2024_Reserves_Report_Appendix_3_Purpose.pdf

Re: 2023-2024 Updated Reserves Report and Capital Forecast


At the May 3rd Ad Hoc Budget Committee meeting the following resolution was passed:


That the May 3, 2024 revised report of the Director of Finance/Treasurer re: Discretionary Reserves Report and Capital Forecast; be received;

and that Council approve transfer in the amount of $1,500,000 from the working funds reserve to the Public Works Reserve and $38.40 from the Community Hub Reserve to the Public Works Reserve;     

and that Council approve the transfer in the amount of $345,110 from the working funds reserve to the Water Waste Water Reserve;

and that the Budget Committee consider the state of reserves when considering municipal contributions to the reserves in the 2024 operating budget;

8.4
Report from the Director of Recreation and Culture

This item has attachments. 
1.Report from the Director of Recreation and Culture RE YMCA MOU 2024.pdf
2.2024 YMCA Summer Day Camp MOU_Signed.docx.pdf

Re. YMCA North Eastern Ontario MOU 2024


At the May 6th Recreation and Culture Committee Meeting the following resolutions was passed:


That Council enter into a Memorandum of Understanding (MOU) between the City of Elliot Lake and YMCA North Eastern Ontario (NEO); and


That the appropriate by-law be passed.

8.5
Report from the Director of Recreation and Culture

This item has attachments. 
1.Report from the Director of Recreation and Culture RE Let's Camp Agreement_Final.pdf
2.Westview Trailer Park Cancellation Policy.pdf
3.Let's Camp Agreement - LC-signed.pdf

Re. Let's Camp Agreement


At the May 6th Recreation and Culture Committee meeting the following resolution was passed:


That Council enter into an agreement with Let's Camp; and


That the cancellation policy for Westview Trailer Park be adopted; and


That the appropriate by-law be passed.

8.6
Report from the Director of Recreation and Culture

This item has attachments. 
1.Report from the Director of Recreation and Culture RE MOU with Elliot Lake Minor Soccer Association.pdf
2.Elliot Lake Minor Soccer Association (ELMSA) MOU_2024_Signed.pdf

Re. MOU with Elliot Lake Minor Soccer Association


At the May 6th Recreation and Culture Committee meeting the following resolution was passed:


That Council enter into an MOU between the City of Elliot Lake and Elliot Lake Minor Soccer Association; and


That the appropriate by-law be passed.

8.7
Report from the Deputy Clerk and Accessibility Coordinator

This item has attachments. 
1.Report from the Deputy Clerk and Accessibility Coordinator Re Inclusive Community Grants Program.pdf

Re. 2024-25 Inclusive Community Grants Program


At the May 8th Accessibility Advisory Committee meeting the following resolution was passed:


That Council support the application to the Inclusive Community Grants Program for the amount of $60,000 for the Westview Park Gazebo Project; and


That a contribution for the project come from the Accessibility Reserve Fund.

9.
OUTSIDE BOARD AND COMMITTEE REPORTING

 

10.
UNFINISHED BUSINESS

 

11.
PETITIONS

 

12.
CORRESPONDENCE

 

12.1
Letter from Gentle Shepherd Church

This item has attachments. 
1.Soapbox Derby 2024.pdf

Re. Soapbox Derby 2024


At the May 6th Recreation and Culture Committee meeting the following resolution was passed:


That Council approve a temporary road closure on Lisbon Road for Saturday July 13, 2024 from 8:00 am to 3:00 pm; and


That the appropriate by-law be passed.

13.
NOTICES OF MOTION

 

14.
COUNCIL REPORTS AND ANNOUNCEMENTS

 

15.
ADDENDUM

 

16.
INTRODUCTION AND CONSIDERATION OF BY-LAWS

 

16.1
By-Law 24-38

This item has attachments. 
1.24-38 -Agreement with Sault Ste. Marie Central Ambulance Communications Centre (CACC) - Fire Dispatch Agreement.pdf
2.24-38a -Agreement with Sault Ste. Marie Central Ambulance Communications Centre (CACC) - Fire Dispatch Agreement.pdf

Being a by-law to enter into an agreement with Sault Ste. Marie Central Ambulance Communications Centre (CACC) with respect to the Fire Dispatch Agreement.

16.2
By-Law 24-39

This item has attachments. 
1.24-39 -Appoint Deputy Treasurer - L. Harrison.pdf

Being a By-Law to Appoint a Deputy Treasurer and repeal By-Law 17-35

16.3
By-Law 24-40

This item has attachments. 
1.24-40 - Memorandum of Understanding- YMCA - Day Camp.pdf

Being a by-law to authorize a Memorandum of Understanding with the YMCA of Northeastern Ontario for the use of the Collins Hall for the purposes of hosting a summer day camp for the community.

16.4
By-Law 24-41

This item has attachments. 
1.24-41 - Agreement with Let's Camp - Westview Trailer Park.pdf

Being a by-law to enter into an agreement with Let’s Camp with respect to scheduling application for Westview Trailer Park. 

16.5
By-Law 24-42

This item has attachments. 
1.24-42 - Memorandum of Understanding - Elliot Lake Minor Soccer Association.pdf

Being a by-law to authorize a Memorandum of Understanding with the Elliot Lake Minor Soccer Association for the use of the municipally owned parking lot the Ruben Yli Juuti Centre for the purposes of portable washroom unit(s).

16.6
By-Law 24-43

This item has attachments. 
1.24-43 - Temporary Road Closure - Lisbon Road.pdf

Being a By-Law to temporarily close certain public highways. 

16.7
By-Law 24-44

This item has attachments. 
1.24-44- Adopt the estimate for the Sums Required - 2024 Budget.pdf
2.ScheduleA_2024_Operating_Budget.pdf
3.ScheduleB_2024_Capital_Budget.pdf

Being a By-Law to adopt the Budget (Estimates of Revenues and Expenditures) for Tax Supported Purposes for the Year 2024 for The Corporation of the City of Elliot Lake.

16.8
By-Law 24-45

This item has attachments. 
1.24-45 - authorize lease of land - for tourism sign -Bouwmeester.pdf
2.24-45a - authorize lease of land - for tourism sign -Bouwmeester.pdf

Being a by-law authorize an agreement to place a sign on D. Bouwmeester’s property on Hwy 17 West. 

17.
CLOSED SESSION (if applicable)

 

17.1
Memo from the Manager of Economic Development

 

Re. Letter of Intent for 255 Highway 108 May 2024

As this matter deals with a proposed or pending acquisition or disposition of land by the municipality or local board it may be discussed in closed session under Section 239 (2) (c) of the Municipal Act, 2001.

17.2
Memo from the Manager of Economic Development

 

Re. Letters of intent for 17 Timber Rd

At the May 7th Economic Development Committee meeting the following resolution was passed:

That this item be forwarded to Council.

As this matter deals with a proposed or pending acquisition or disposition of land by the municipality or local board it may be discussed in closed session under Section 239 (2) (c) of the Municipal Act, 2001.

 

18.
CONFIRMATORY BY-LAW

 

18.1
By-Law 24-46

This item has attachments. 
1.24-46 - Confirmatory By-Law - May 13 2024.pdf

Being a By-Law to Confirm the Proceedings of Council at its Meeting held on Monday May 13th, 2024.

19.
ADJOURNMENT

 
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