CITY OF ELLIOT LAKE
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CITY COUNCIL - REGULAR MEETING
AGENDA

Monday, September 26, 2022

7:00 P.m. - 8:00 P.m.

Hybrid Meeting (zoom/chambers)

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1.

CALL TO ORDER

2.

ROLL CALL

3.

DECLARATIONS OF CONFLICT OF INTEREST

4.

ADOPTION OF PREVIOUS MINUTES

4.1

September 12,  2022 - Regular.

4.2

Reading of resolutions passed following the closed session of the September 12, 2022 Council meeting,

5.

PUBLIC INPUT SESSION

6.

PUBLIC PRESENTATIONS

7.

INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS

7.1

Memo from the Director of Clerks and Planning Services

re: request for extension of covenant - Waterfront Property

As this matter deals with the potential acquisition of property by the municipality it may be discussed in closed session as per Section 239(2)(c) of the Municipal Act

7.2

Report of the Director of Clerks and Planning Services re Compliance Audit Committee

Re: Compliance Audit Committee – 2022 Municipal Election

7.3

Memo from the Director of Clerks and Planning Services

re: request for extension of covenant - Waterfront Property

As this matter deals with the potential acquisition of property by the municipality it may be discussed in closed session as per Section 239(2)(c) of the Municipal Act

7.4

Report of the Director of Emergency Services

re: NG 9-1-1 Contract

7.5

Report from the Director of Clerks and Planning Services

re: Set Public Meeting Date - Zoning By-law Amendment Application
80 Hergott Avenue

7.6

Report of the Acting Director of Public Works

re: Pedestrian Lights along Hwy 108 Pathway - authorize sole source

8.

PRESENTATION OF COMMITTEE REPORTS

8.1

Memo from the Manager of Economic Development

Re: Department Update

At the September 19, 2022 Economic Development Standing Committee meeting the following resolution was passed. 

That the Memo from the Manager of Economic Development be Received 

8.2

Report from the Manager of Economic Development

Re: Process to accept offers on 255 Highway 108

At the September 19, 2022 Economic Development Standing Committee meeting the following resolution was passed. 

THAT the report of the Manager of Economic Development be received and forwarded to council;

AND THAT Council direct staff to accept letters of intent on 255 Highway 108 until October 30, 2022 and bring them forth to council at the earliest opportunity.

8.3

Memo from the Director of Finance and Treasurer

Re. 08-2022 Unaudited Statement of Financial Position

At the September 19, 2022 Finance and Administration Standing Committee meeting the following resolution was passed;

THAT the memo of the Director of Financial Services and Treasurer re. the 08-2022 Unaudited Statement of Financial Position be received and forwarded to Council for their information.

8.4

Memo from the Director of Finance and Treasurer 

re. 08 - 2022 Visa Activity/ Statements

8.5

Report from the Director of Finance and Treasurer

re. Reserves Report and Capital Forecast.

At the September 19, 2022 Finance and Administration Standing Committee meeting the following resolution was passed;

That the report of the Director of Finance/Treasurer re: Discretionary Reserves Report and Capital Forecast; be received;

And that council approve transfer in the amount of $1,500,000 from the working funds reserve to the to the Discretionary Reserves Fund; $1,332,904 to the Building and Facilities Reserve and $167,096 to the Community Hub Reserve;

And that the Budget Committee consider the state of reserves when considering municipal contributions to the reserves in the 2023 operating budget.

8.6

Report of the Human Resources Coordinator 

Re: Electronic Monitoring Policy

At the September 19, 2022 Finance and Administration Standing Committee meeting the following resolution was passed;

That the report of the Human Resources Coordinator Re: Electronic Monitoring Policy be received;

And that Council adopt the attached “Electronic Monitoring Policy”;

And that the appropriate By-law be passed to implement this policy once forwarded to Council for approval.

9.

OUTSIDE BOARD AND COMMITTEE REPORTING

10.

UNFINISHED BUSINESS

10.1

Arts and Culture Hub Update - standing item

10.2

Residential Waterfront Development Options - standing item

11.

PETITIONS

12.

CORRESPONDENCE

13.

NOTICES OF MOTION

13.1

Notice of Motion - E. Pearce

re: Request for Costs of: Integrity Commissioners, investigations, law firms and other costs associated with Integrity Commissioners' during this term of Council

14.

COUNCIL REPORTS AND ANNOUNCEMENTS

15.

ADDENDUM

16.

INTRODUCTION AND CONSIDERATION OF BY-LAWS

16.1

By-Law 22-98

Being a By-Law to authorize the entering into a contract with Next Generation 9-1-1 Authority Service Agreement.

17.

CLOSED SESSION (if applicable)

18.

CONFIRMATORY BY-LAW

18.1

By-Law 22-99

Being a by-law to confirm the proceedings of Council at it's meeting held Monday, September 26th, 2022

19.

ADJOURNMENT