Minutes of a special meeting of the Council of The Corporation of The City of Elliot Lake

16-11-23

Thursday, November 16, 2023 at 4:30 P.m. - 5:30 P.m.

Hybrid Meeting (zoom/chambers)

Present

• A. Wannan, Acting Mayor
• C. Flintoff, Councillor
• R. Bull, Councillor
• N. Mann, Councillor
• M. Seidel, Councillor

Regrets

• L. Morrissette, Councillor

Present

• N. Bray, Director of Clerks and Planning Services
• A. Sonnenburg, Director of Finance and Treasurer
• B. Goulding, Acting Director of Public Works
• K. Kluke, Director of Recreation & Culture

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1.

CALL TO ORDER

2.

ROLL CALL

3.

DECLARATIONS OF CONFLICT OF INTEREST

Councillor __ declared an indirect pecuniary interest with respect to item 8. Other Business, with respect to cheque number__ on cheque write no. __, as the cheque was payable to his employer.​

4.

PUBLIC INPUT SESSION

Mr. Thomas spoke to items 6.1 and 6.2.

5.

PUBLIC PRESENTATIONS

6.

REPORTS

6.1

Report from the Director of Finance

re: Lease of municipal property to Mt. Dufour Ski Area and Memorandum of Understanding for operation of the Ski Hill

• Res. 466/23
  Moved By: C. Flintoff
  Seconded By: N. Mann

  That Council hereby authorize the entering into a Land Lease Agreement and Memorandum of Understanding with Mt. Dufour Ski Area for the purpose of operations of the Ski Area;

  And that the financial consideration contained in the Memorandum of Understanding with Mt. Dufour Ski Area be preapproved for the 2024 Operational Budget

  And that the appropriate By-Laws be passed.

   

  
  
  
  Carried

6.2

Report from the Acting Director of Public Works

re: Centennial Arena - Continued Structure Mitigation Efforts

• Res. 467/23
  Moved By: N. Mann
  Seconded By: R. Bull

  That Council approve the use of the negotiation method as described in the City’s procurement policy to sole source the continued provision of services to mitigate the potential for collapse of the Centennial Arena to Wood Research and Development Canada at an upset limit of $86,027 plus applicable taxes;

  And that the associated costs be drawn from the City’s Buildings and Facilities Capital Reserve.

  
  
  
  Carried

7.

NOTICES OF MOTION

8.

CLOSED SESSION BUSINESS

9.

BY-LAWS

9.1

By-Law 23-106

Being a by-law to authorize the entering into a lease agreement for lands with Mt. Dufour Ski Area.

• Res. 468/23
  Moved By: M. Seidel
  Seconded By: R. Bull

  That By-Law 23-106 be passed.

  
  
  
  Carried

9.2

By-Law 23-107

Being a by-law to authorize a Memorandum of Understanding with the Mt. Dufour Ski Area for the general terms for collaboration and future operation of the Ski Hill. 

• Res. 469/23
  Moved By: C. Flintoff
  Seconded By: N. Mann

  That By-Law 23-107 be passed.

  
  
  
  Carried

10.

CONFIRMATORY BY-LAW

10.1

By-Law 23-108

Being a By-Law to Confirm the Proceedings of Council at its Special Meeting held on Thursday November 16th, 2023.

• Res. 470/23
  Moved By: M. Seidel
  Seconded By: R. Bull

  That By-Law 23-108 be passed.

  
  
  
  Carried

11.

ADJOURNMENT

• Res. 471/23
  Moved By: N. Mann
  Seconded By: C. Flintoff

  That this meeting adjourn at the hour of 5:14 PM.​

  
  
  
  Carried